The following few paragraphs explain the technicalities.Īpplying the Subtotal feature in Excel automatically creates SUBTOTAL formulas that perform a specific calculation type such as sum, count, average, etc. the rows that were hidden by using the Hide Rows command on the Home tab > Cells group > Format > Hide & Unhide, or by right clicking the rows, and then clicking Hide. However, it includes values in rows hidden manually, i.e. In essence, Excel Subtotal calculates values in visible cells and ignores filtered out rows. Below, you will find the detailed explanations of Subtotal's specificities. 3 things you should know about Excel Subtotal featureĮxcel Subtotal is very powerful and versatile, and at the same time it's a very specific feature in terms of how it calculates data. If the subtotals and grand total are not recalculated, be sure to set your workbook to automatically calculate formulas ( File > Options> Formulas > Calculation options > Workbook Calculation > Automatic). Once subtotals are inserted in your worksheet, they will recalculate automatically as you edit the source data. The subtotals will appear below each data group, and the grand total will be added to the end of the table. To overwrite any existing subtotals, keep the Replace current subtotals box selected, otherwise clear this box.įinally, click the OK button.To show a summary row below the details row, select this check box (usually selected by default). To display a summary row above the details row, clear the Summary below data box.To insert an automatic page break after each subtotal, select the Page break between groups box.In this example, we group the data by the Region column, and use the SUM function to total numbers in the Sales and Profit columns.Īdditionally, you can select any of the following option: Under Add subtotal to, select the check box for each column that you want to subtotal.Varp - estimate the variance of a population based on an entire population of numbers.Var - estimate the variance of a population based on a sample of numbers.StdDevp - return the standard deviation based on an entire population of numbers.StdDev - calculate the standard deviation of a population based on a sample of numbers.Count Numbers - count cells that contain numbers (this will insert Subtotal formulas with the COUNT function).
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Product - calculate the product of cells.Average - calculate the average of numbers.
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#How to have multiple subtotals in excel how to
To remove blank cells without messing up your data, please follow these guidelines: How to remove all blank rows in Excel.
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The easiest way to do this, is click the Filter button on the Data tab, then click the filter arrow, and select to sort either A to Z or Z to A: So, before adding subtotals, be sure to sort the column that you want to group your data by. The Excel Subtotal feature requires that the source data be arranged in a proper order and should not contain any blank rows.
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To quickly add subtotals in Excel, perform the following steps. Additionally, it creates a hierarchy of groups, known as an outline, which lets you display or hide the details for each subtotal, or view just a summary of the subtotals and grand totals.įor example, this is how your Excel subtotals can look like: It allows you to group and summarize your data using SUM, COUNT, AVERAGE, MIN, MAX and other functions. In Microsoft Excel, the Subtotal feature is not limited to only totaling subsets of values within a data set. Generally speaking, subtotal is the sum of a set of numbers, which is then added to another set(s) of numbers to make the grand total. Please click on the following links to learn the details. Luckily, Microsoft Excel provides a powerful Subtotal feature that lets you quickly summarize different groups of data and create an outline for your worksheets. Worksheets with a lot of data can often look cluttered and difficult to comprehend. You will also learn how to display or hide the subtotal details, copy only subtotal rows, and how to remove subtotals. The tutorial explains how to use the Excel Subtotal feature to automatically sum, count or average different groups of cells.